AMERICAN LEGION POST
DEPARTMENT OF TENNESSEE
These by-laws are in force pursuant to the Constitution of
Desmond T. Doss Post 257, Collegedale, Tennessee.
Every member shall furnish the Post Adjutant with
information needed to prove his or her military service, dates of service, and
type of discharge, to establish eligibility for membership in accordance with
provisions set out in the American Legion Officer’s Guide.
Section 1. The management of Post 257 is entrusted to
the Executive Committee, consisting of all officers of this post plus the
immediate Past Post Commander, plus four other Executive members.
Elections - For election of officers and Executive Committee members, a
nominating committee, appointed in March by the current Executive Committee,
will present a qualified slate of nominees to members present at a regular post
meeting in April. Nominations will be accepted from the floor at both the April
and May meetings. The election will be held at the May regular business
meeting. Candidates voted into office will assume their duties July 1st.
Section 3. Any vacancy existing in the Executive
Committee from causes other than the expiration of term shall be filled by a
majority vote of the remaining members of the committee. The person so appointed shall hold office for
the unexpired term of the committee member he or she succeeds. A vacancy shall exist when an Executive
Committee member is absent for a period considered detrimental to the interest
of the post by the Executive Committee.
Absence from three consecutive meetings of the post and/or the Executive
Committee without the Post Commander’s permission shall be disqualifying. Officer appointments by Executive Committee
shall be voted on by membership at the next regular post meeting.
Section 4. The fiscal year of the post is July 1 to
Section 1. The Executive Committee shall be responsible
for the management of this post as authorized by the post membership. This committee shall meet for organizational
business within 30 days after the election of new committee members. Thereafter it meets at the call of the Post
Commander for organization, planning of events and meetings, or such other
business as may come before it. A quorum
shall be six (6) Executive Committee members.
The commander shall call a meeting upon the joint written request of
five (5) or more Executive Committee members.
Section 2. The Executive Committee shall authorize all
expenditures between regularly called meetings of the membership, including the
hiring of employees subject to approval as part of new business at such called
post meetings, and shall require safeguards for all persons having the custody
of post funds.
ARTICLE V—DUTIES OF
Section 1. Officer’s Guide. For a more detailed explanation of the
following officers’ duties,
see the American Legion Officer's Guide or http://www.legion.org/aboutal/off_guide.htm.
Section 2. Post Commander. This is the chief officer of Post 257,
responsible for supervising the business and affairs of the post. The Post Commander presides at all general
meetings of the post and the Executive Committee meetings. The Post Commander is responsible for the
production of the post’s report for the year and recommendations for the
ensuing year. These are to be read at the annual district meeting and forwarded
to the Department Adjutant. The Post
Commander performs such other duties as directed by the post. The Post
Commander is one of three post officers authorized to sign checks. The Post
Commander will have approval authority for expenditures up to $100.00 per month
as deemed necessary to meet incidental and/or emergency needs.
Section 3. First Vice-Commander. This officer carries out duties outlined in
Section 1 of this article in case of the Post Commander’s absence or
disability. The First Vice-Commander
assumes other duties as designated by the Post Commander.
Section 4. Post Adjutant. This officer is responsible for keeping a
current, correct file on all members,
including copies of their DD214 documentation and record of service in the
post. This officer keeps minutes of all
meetings, renders reports of membership for the annual district meeting,
handles all post correspondence, and keeps such records as required by the
Department or National organizations. The Post Adjutant is one of three
officers authorized to sign checks.
Section 5. Post Finance Officer. This officer has charge
of collecting, depositing, and disbursing all post finances, furnishing such
safeguards as shall be directed by the Executive Committee. This officer is one
of three officers authorized to sign checks. During each monthly meeting, the
Post Finance Officer reports the post’s
financial status, including collections, disbursements, and bank balances for
the period. This officer will make recommendations for necessary fundraising.
Section 6. Post Historian. This officer keeps a record relating to the
founding and continuation of post activities, centering on the post
Scrapbook. Also included are accounts of
individual members’ accomplishments in connection with post activities or
earlier military service. The Post
Historian delivers an annual report detailing items of historical significance
for the year, along with highlights of members’ service records or other material
suitable for building pride in this
Section 7. Post Chaplain. This officer sees to the spiritual welfare of
the post comrades, providing non-sectarian services connected to dedications,
funerals, public functions, etc. The
Post Chaplain offers prayer at the beginning of each meeting of the post or Executive Committee. The Post Chaplain is
responsible for the post flower fund and its management.
Section 8. Post Service Officer. This officer acts as an advisor and guide for
veterans and their dependents, whether members of The American Legion or not,
as to the rights and benefits granted them by law. The Post Service Officer
refers them to expert services available through this organization as well as
those of other agencies in the community.
Section 9. Sergeant-at-Arms. This officer preserves order at all meetings,
sets up meeting and ritual areas according to the Manual of Ceremonies, and
performs such other duties as the Commander or Executive Committee may direct.
Delegates and alternates to the Department Convention shall
be elected by the post at a regular meeting held up to three months prior to
that convention. The Post will support financially, as funds available, up to
two delegates to attend the Department Convention.
Section 1. Immediately upon assuming office each year,
the Post Commander shall appoint members and chairpersons of the following
standing committees: Americanism,
R.O.T.C. Awards, Boy’s State, Membership, Oratorical Contest, Nursing Home,
Public Relations, and such other committees as deemed necessary by the
Section 2. Duties of these committees shall be as
directed by national and departmental general or specific guidelines, and
special instructions from the Post Commander.
All resolutions of local, state, or national scope adopted
by this post shall merely embody the opinion of this post on the subject, and a
copy of the same will be forwarded to the Department of Tennessee for its
approval before any action or publicity takes place.
Section 1. The regular meeting of Post 257 shall be held
on the third Thursday of each month at a designated standard location or at
such special place as the post shall determine.
Business will normally be transacted during such meetings, but part or
all of some may be devoted to entertainment as determined by the officers of
Section 2. The Post Commander or Executive Committee may
call a special meeting at any time, giving ten days notice except in the case
of special emergencies.
Section 3. Pursuant to a written request by five post
members, the Executive Committee will call a special meeting of the post.
Section 4. A quorum at a post meeting shall be seven (7)
members or 10% of post membership, whichever is greater.
Section 5. The Post Adjutant shall cause notice of the
annual election meeting to be given at least fourteen days prior to that
Section 6. American Legion Auxiliary, Unit 257 members
and Sons of Ameican Legion Squadron 257 members may attend the regular monthly
meeting of the post. These members may offer comments and suggestions during
meetings; however, they may not participate in the voting proceedings.
ARTICLE X—RULES OF
All business proceedings of this post will be conducted
under Robert’s Rules of Order, except as herein otherwise provided.
No liability incurred or caused to be incurred by this post
shall subject any other post subdivision, group of men and/or women, members of
The American Legion, or other individuals, corporations, or organizations to
DISBURSING OF FUNDS
If this post should be disbanded for any reason other than
loss of charter, all assets shall be liquidated and all indebtedness satisfied
with any and all remaining proceeds. disbursed in accordance with Tennessee
Department Constitution Article XI. In
the case of charter loss, all assets revert to the national organization of The
American Legion for disposal as they see fit.
These by-laws may be amended at any regularly called post
meeting by a two-thirds majority vote of the members present, provided that (1)
the proposed amendment shall have been submitted in writing and read at the
immediately preceding regularly called meeting, and (2) that a written copy of
the amendment shall have been given to all members at least 14 days in advance
of the date of the regularly called meeting when the amendment is to be voted
These by-laws were amended and approved at a regularly
called meeting of Post 257, Collegedale, Tennessee on this date:
21 February 2013
William R. Lyons, Post Commander R. Carroll Turner, Adjutant